Derby

May 2 - 3, 2025 | Churchill Downs® | Louisville, Kentucky

Kentucky Derby® 2025

Important Information

2025 Kentucky Derby Physical vs. Digital Items:

Below is a list of physical items guests may receive in their package with Derby Experiences.

  • Affirmed Lounge Credential
  • Backstretch Tour Parking Hang Tag
  • Barnstable Brown Gala Invitation
  • Fillies & Lilies Party Ticket
  • Mansion Ticket to the Kentucky Oaks | Friday, May 2nd
  • Mansion Ticket to the Kentucky Derby | Saturday, May 3rd
  • RFID Suite Wristband
  • Paddock Tour Pin
  • Parking Pass or Hang Tag
  • Track Experience Credential
  • Transportation Credential - Semi-Private
  • Transportation Credential - Zone
  • VIP Fast Access Pass
  • Welcome Dinner Ticket
  • Winner’s Party Ticket

Below is a list of digital items guests may receive with Derby Experiences.

  • Ticket to the Kentucky Oaks | Friday, May 2nd
  • Ticket to the Kentucky Derby | Saturday, May 3rd
  • Taste of Derby Mobile Party Ticket
  • Champions Balcony
  • Champions Loge
  • Clubhouse
  • Club SI
  • Derby Room 
  • Finish Line Balcony
  • First Turn Club Dining
  • Homestretch

Please review the Package Details section and the Package Add-Ons' Information section to confirm which items guests will receive. Ticket delivery information can be found under Tickets to Churchill Downs

Mobile Tickets*:

Mobile tickets* will be sent to the email address on file with Derby Experiences from Ticketmaster. Guests must accept tickets either via email or by logging into their Ticketmaster account.

  • For orders paid in full on or before Sunday, April 13th, tickets will be sent starting on Monday, April 14th.
  • For orders paid in full after Sunday, April 13th, tickets will be sent starting on Monday, April 21st.

Important Note: Tickets can only be added to mobile wallets starting on Tuesday, April 22nd. Guests who have received their tickets before this date can still view and transfer their tickets upon receipt by following the instructions listed below.

*If your access to Churchill Downs is a physical ticket or an RFID wristband, check your email for further instructions. These items will be included in your physical package – check below under “Package Delivery” for details about collecting your physical package

Mobile Ticket Guides

Click here for a guide to viewing and transferring mobile tickets. You can also follow the steps below.

Click here for a more detailed guide on managing mobile tickets.

How to Access Mobile Tickets on the App:

  1. Open the Churchill Downs mobile app on a mobile device. Tap on the blue ticket icon at the bottom of the screen.
  2. Tap the “My Tickets” option from the banner to manage tickets that have already been purchased.
  3. Tap on the “Sign In / Up Ticketmaster” button. You will be prompted by the app to use “ticketmaster.com” to sign in. Tap “Continue”.
  4. Enter the email address and password associated with your Derby Experiences purchase and click “Sign in”.
  5. After logging in, the tickets will appear in your account.
  6. Starting on Tuesday, April 22nd, you can download your tickets to your mobile wallet. 

Mobile Ticketing Information

  • Guests must accept their tickets either via the email they received or by logging into their Ticketmaster account using the same email address the tickets were sent to.
  • Kentucky Oaks and Kentucky Derby tickets are sent as one (1) email. Guests who purchased multiple ticket types may receive more than one email.
  • Printouts and screenshots will not be accepted at entry.
  • We recommend downloading the tickets to a digital wallet (i.e., Apple Wallet or Google Wallet) before arriving at Churchill Downs. Remember, tickets can only be added to mobile wallets starting on Tuesday, April 22nd.
  • Guests are responsible for referring to the terms and conditions listed on the ticket. 

Orders Paid on or before Sunday, April 13th:

  • Tickets will be emailed starting on Monday, April 14th.

Orders Paid After Sunday, April 13th:

  • Tickets will be emailed upon completion of payment starting on Monday, April 21st. 

Packages set for shipment:

Guests whose items are set to ship will receive an email with an expected delivery date. Please be sure to reference the Packages set for pick up section below to see if your purchase is applicable to pick up.

Please check back for updates as we may experience shipping delays.

Packages set for pick up:

Physical packages will be available for pick up in Louisville due to one of the following reasons:

  • Onsite pick up was requested
  • Order was paid in full after Sunday, April 6th
  • Mailing address is in one of the following countries: Australia, Chile, China, Columbia, Guam, Guernsey, Hong Kong, Korea, Malaysia, New Zealand, Philippines, Puerto Rico, Thailand and Vietnam

Please check back for updates as some items may be switched to onsite pick up.

Pick-Up Location:

Click below under one of the three Package Pick Up sections. Select the option that most applies to you. 

Guests who purchased a stay at the Galt House Hotel through Derby Experiences can pick up their package at the Derby Experiences Ticket Office.

  • Date: Thursday, May 1st
  • Hours of Operation: 12:00 p.m. - 8:00 p.m.
  • Meeting Point: Second Floor Registration Desk
  • Note: Uncollected packages will be available at the front desk of the Galt House Hotel starting at 8:15 p.m. on Thursday night. 

Guests who purchased a hotel stay through Derby Experiences (excluding the Galt House) can pick up their package at their hotel. Packages will be available for collection at the reception desk* starting at 2:00 p.m. on Thursday, May 1st.

Note: For guests who purchased a hotel stay through Derby Experiences at one of the following hotels, please check your email for alternate pick-up details.

  • Crowne Plaza Louisville Airport Expo Ctr
  • Embassy Suites by Hilton Louisville Downtown
  • Hilton Garden Inn Louisville East
  • Holiday Inn Louisville East – Hurstbourne

*If you are staying at the Omni Louisville Hotel, your package will be delivered to your room. You will not need to collect your package at the reception desk. 

Guests who did not purchase a hotel stay through Derby Experiences can pick up their package at the Derby Experiences Ticket Office.

  • Date: Thursday, May 1st
  • Hours of Operation: 12:00 p.m. - 8:00 p.m.
  • Meeting Point: Second Floor Registration Desk

For guests unable to collect their package on Thursday, they can collect their package at the track at the following location:

  • Dates: Friday, May 2nd and Saturday, May 3rd
  • Friday Hours of Operation: 8:30 a.m. - 3:00 p.m.
  • Saturday Hours of Operation: 8:30 a.m. - 3:00 p.m.
  • Meeting Point: Paddock Gate Box Office Window 

In the instance that a guest other than the purchaser of the order is planning to pick up, please follow the steps below:

  • The email must contain the purchaser’s full name, the alternative guest’s full name, and state that the purchaser is granting permission for the alternative guest to pick up.
  • The full name of the guest collecting onsite must match their photo ID.
  • The alternative guest must bring and show their photo ID before the physical package items are released. 

Opening Night | Saturday, April 26th

Race

1: 5:00 p.m.

2: 5:28 p.m.

3: 5:56 p.m.

4: 6:26 p.m.

5: 6:57 p.m.

6: 8:04 p.m.

7: 8:37 p.m.

8: 9:09 p.m.

9: 9:40 p.m.

10: 10:10 p.m.

--

502's Day | Tuesday, April 29th

Race

1: 12:45 p.m.

2: 1:14 p.m.

3: 1:45 p.m.

4: 2:15 p.m.

5: 2:45 p.m.

6: 3:16 p.m.

7: 3:47 p.m.

8: 4:19 p.m.

9: 4:52 p.m.

10: 5:25 p.m.

--

Wednesday, April 30th

Race

1: 12:45 p.m.

2: 1:15 p.m.

3: 1:45 p.m.

4: 2:17 p.m.

5: 2:52 p.m.

6: 3:27 p.m.

7: 4:03 p.m.

8: 4:38 p.m.

9: 5:13 p.m.

10: 5:47 p.m.

11: 6:18 p.m.

12: 6:47 p.m.

--

Thursday, May 1st

Race

1: 12:45 p.m.

2: 1:15 p.m.

3: 1:45 p.m.

4: 2:17 p.m.

5: 2:52 p.m.

6: 3:27 p.m.

7: 4:03 p.m.

8: 4:38 p.m.

9: 5:13 p.m.

10: 5:47 p.m.

11: 6:18 p.m.

12: 6:47 p.m.

--

Kentucky Oaks | Friday, May 2nd

Race

1: 11:00 a.m.

2: 11:29 a.m.

3: 11:58 a.m.

4: 12:29 p.m.

5: 1:04 p.m.

6: 1:44 p.m.

7: 2:25 p.m.

8: 3:15 p.m.

9: 4:11 p.m.

10: 4:56 p.m.

11: 5:51 p.m. (Kentucky Oaks) 

12: 6:27 p.m.

13: 7:02 p.m.

--

Kentucky Derby | Saturday, May 3rd

Race

1: 11:00 a.m.

2: 11:32 a.m.

3: 12:05 p.m.

4: 12:38 p.m.

5: 1:12 p.m.

6: 1:53 p.m.

7: 2:38 p.m.

8: 3:23 p.m.

9: 4:06 p.m.

10: 4:50 p.m.

11: 5:39 p.m.

12: 6:57 p.m. (KY Derby presented by Woodford Reserve)

13: 8:00 p.m.

14: 8:33 p.m.

Guests can click here to view the post times on the Churchill Downs website.

Please note: All gate and post times at Churchill Downs are subject to change. These times may be adjusted due to unforeseen circumstances such as weather, track conditions, or other operational factors.

Bag Policy: Each guest is permitted to bring one bag no larger than 12" x 6" x 12".

Weather: Races run rain or shine, though lightning could delay races. Spring temperatures in Louisville tend to be warm; we recommend lightweight fabrics and a rain jacket, as the track prohibits umbrellas. 

Parking: Guests who have not purchased parking or transportation through Derby Experiences can park at the Kentucky Exposition Center. On race days, show your ticket at the parking lot gate for access. Shuttles will run regularly to Churchill Downs and back to the Expo Lot throughout Derby Week.

Shuttle Times

  • Friday, May 2nd | Oaks Day: 7:30 a.m. - 9:00 p.m.
  • Saturday, May 3rd | Derby Day: 7:30 a.m. - 10:00 p.m. 

*Subject to change 

The Derby Experiences team will be available in multiple locations throughout the weekend to assist guests as needed. Locations and times are as follows:

Thursday, May 1

  • Galt House Hotel Trademark Collection by Wyndham:  Located at the 2nd Floor Registration Desk, 12 p.m. - 8 p.m.
  • Crowne Plaza Louisville Airport Expo Ctr: Located at the Registration Desk, 12 p.m. - 8 p.m.
  • Embassy Suites by Hilton Louisville Downtown: Located in the lobby, 12 p.m. - 8 p.m.
  • Hilton Garden Inn Louisville East: Located in the lobby, 12 p.m. - 8 p.m.
  • Holiday Inn East Hurstbourne: Located in the lobby, 12 p.m. - 8 p.m.

Friday, May 2 and Saturday, May 3

1. Clubhouse Gate Desk (located inside the Clubhouse Gates, look for the Derby Experiences signage)

  • Time: 9:00 a.m. -1:00 p.m.

2. Paddock Gate Desk (located inside the Paddock Gates, look for the Derby Experiences signage)

  • Time: 9:00 a.m. - 3:00 p.m.

*All times and locations are subject to change.

LOUISVILLE WEATHER

Package Details

Select your Official Ticket Package below to access details related to your package.

+Programming, experiences, dates, times, appearances, and locations are subject to change.

Package Add-Ons' Information

Please refer to your Official Ticket Package inclusions for which items you have access to. The following are not included in all packages. If you’d like to check on the availability of adding a tour or party to your package, please visit our website here.

Social Events & Parties

Date: Thursday, May 1st

Check-In: Mint Julep Experiences Hub in Falls City Market | Floor 1 of the Omni Louisville Hotel

Check-In Address: 210 W Liberty St, Louisville, KY 40202

Departure Time: 5:00 p.m.

Experience Duration: 5:15 p.m. - 9:30 p.m.

With an expert farm manager as a guide, guests will gain insight into the effort it takes to run a farm with a visit to the stud barn. Following the tour, they will learn how to build their own Mint Julep cocktail, which can be enjoyed alongside a 3-course Southern dinner featuring fresh ingredients from farm to table.


Things to Know:

Arrive Early: Please arrive at the check-in location 20 minutes early to ensure a smooth check-in and to sign the waiver.

Parking: The Parking Authority of River City (PARC) has 15 garages and 6 lots in and around the central business district available for parking. For a fee, you may also park at the Omni Louisville Hotel Parking Garage.**

What to Bring: Please bring a valid form of ID to access this experience and to consume or purchase alcohol. Gratuity is appreciated for your driver and tour leader.

Cash Bar: A cash bar is included at dinner after two (2) included cocktails.

Attire: Casual dress. The experience will proceed rain or shine, so we recommend bringing rain gear just in case.

Shoes: Please wear comfortable, closed-toe shoes. The tour includes light walking.

**Transportation is included between the Omni and the tour location during the tour.

Date: Thursday, May 1st

Time: 7:00 p.m. - 10:00 p.m.

Location: Kentucky Derby Museum

Savor all the flavors of Derby with an elegant 3-course dinner that blends the best flavors Louisville has to give.


Things to Know:

Access: Your Welcome Dinner party ticket is included in your physical package. Remember to keep your ticket with you at all times to ensure access to your experience.

Attire: Cocktail attire

Seating: Upon check-in, you will receive a reserved table number.

Transportation: Guests can park at the Kentucky Exposition Center. Shuttles to and from the Black Lot at Churchill Downs will be readily available.*

*Other than the shuttle to and from Churchill Downs, transportation is not provided.

Date: Friday, May 2nd

Time: 7:30 p.m. - 10:30 p.m.

Location: Kentucky Derby Museum

Head to the Kentucky Derby Museum to enjoy an unforgettable night with an array of live performances, bourbon tastings, premium food and beverage, and interactive entertainment with Derby Experiences.


Things to Know:

Access: Your Fillies & Lilies ticket is included in your physical package. Remember to keep your ticket with you at all times to ensure access to your experience.

Attire: Cocktail or Kentucky Oaks attire.

Seating: Flow seating based on a first come, first served basis.

Transportation: Guests who purchased hotel and transportation through Derby Experiences will be brought back to their hotel via motorcoach when the party is over.

Date: Friday, May 2nd

Start Time: 8:00 p.m.

Buffet Dinner: 8:00 p.m. - 11:00 p.m.

Location: Barnstable Brown Mansion

The Barnstable Brown Gala is a black-tie affair. The party is hosted annually by Patricia Barnstable Brown, and proceeds benefit Diabetes Research at the University of Kentucky.


Things to Know:

Access: Your official invitation is included with your other physical items in your Derby Experiences package. For seating details, refer to your invitation.

Attire: Black-Tie

Note: Transportation to and from the party is not provided.

The Unbridled Eve Derby Gala at the Galt House Hotel blends Southern charm, celebrity guests, and glamour for a charitable cause.

Party Details | Dance Party Only Access

Date: Friday, May 2nd

Time: 10:00 p.m. - 1:30 a.m.

Location: Galt House Hotel

Access: Check in by name upon arrival. Please bring a form of photo ID to verify.

Silent Auction: Auction information and bidding will be done through mobile text messaging.


Party Details | General Admission Access

Date: Friday, May 2nd

Time: 7:00 p.m. - 1:30 a.m.

Location: Galt House Hotel

Access: Check in by name upon arrival. Please bring a form of photo ID to verify.

Silent Auction: Auction information and bidding will be done through mobile text messaging.


Party Details | VIP Access

Date: Friday, May 2nd

Time: 7:00 p.m. - 1:30 a.m.

Location: Galt House Hotel

Access: Check in by name upon arrival. Please bring a form of photo ID to verify.

Silent Auction: Auction information and bidding will be done through mobile text messaging.

VIP Inclusions: Your VIP access includes wine and champagne at your table and a gift for each guest in your party.

Date: Saturday, May 3rd

Time: Immediately following the Kentucky Derby race

Duration: Approximately two (2) hours (until about 9:00 p.m.)

Location: Kentucky Derby Museum

Celebrate the newest Derby champion at the Winner’s Party! Toast the Kentucky Derby winner with the jockey, trainers, and owners while enjoying gourmet hors d’oeuvres, premium drinks, and live entertainment. Cap off the 151st Derby in style with an evening of elegance and celebration.


Things to Know:

Access: Your Winner’s Party ticket is included in your physical package. Remember to keep your ticket with you at all times to ensure access to your experience.

Attire: Cocktail or Kentucky Derby attire.

Transportation: Guests who purchased hotel and transportation through Derby Experiences will be brought back to their hotel via motorcoach when the party is over.

Notes: There is no designated seating and no coat and bag check.

Culinary Experiences & Tours

Date: Thursday, May 1st

Cocktail Reception: 4:30 p.m. - 6:30 p.m.

Track Walk: At the conclusion of the Cocktail Reception

Location: Churchill Downs | 700 Central Ave, Louisville, KY 40208

Entry Point: Kentucky Derby Museum

Note: If you have not already, please fill out this digital waiver by Wednesday, April 30th.

Kick off the Derby weekend in style with a cocktail reception on the open-air terrace of the Derby Museum on Thursday. After the celebration, guests can take a leisurely stroll along the iconic Churchill Downs track and commemorate their exclusive experience with a photo in the legendary Winner’s Circle.


Things to Know:

Access: Your Track Experience credential is included in your package. Remember to keep your credential with you at all times to ensure access to your experience.

Shoes: The track will not be grated at the time of your experience, and weather conditions can cause the track to be muddy. Wear rain boots or comfortable shoes that can get dirty.

Parking: Guests can park at the Kentucky Exposition Center. Shuttles to and from the Black Lot at Churchill Downs will be readily available.*

Beverage Service: Full bar, including beer, wine and spirits.

Notes: There is no designated seating and no coat and bag check. 

*Other than the shuttle to and from Churchill Downs, transportation is not provided.

Date: Thursday, May 1st

Time: 7:00 p.m. - 10:00 p.m.

Location: Kentucky International Convention Center | 221 S 4th St, Louisville, KY 40202

Entrance: Use the entrance on the corner of West Market Street South 4th Street. Click here for wayfinding.

Guests can indulge in a wide range of culinary delights from 9 chefs, each representing a stop on the Road to the Kentucky Derby, at the Taste of Derby Party.


Things to Know:

Parking: Complimentary valet parking is available. Transportation to the venue is not provided.

Access: Use your PDF Taste of Derby ticket to enter.

Attire: Cocktail attire

Departure Details: Check your Tour Information email for the exact date and departure time of your tour.

Check-In: Mint Julep Experiences Hub in Falls City Market | Floor 1 of the Omni Louisville Hotel

Check-In Address: 210 W Liberty St, Louisville, KY 40202

Tour Duration: 8-9 hours

Guests can explore Kentucky’s legendary distilleries and sample some of the world’s finest bourbons during the Bourbon Distillery Tour. Accompanied by an expert guide, they will visit multiple local distilleries to learn about the time-honored processes that make Kentucky bourbon world-renowned.


Things to Know:

Arrive Early: Please arrive at the check-in location 20 minutes early to ensure a smooth check-in and to sign the waiver.

Parking: The Parking Authority of River City (PARC) has 15 garages and 6 lots in and around the central business district available for parking. For a fee, you may also park at the Omni Louisville Hotel Parking Garage.*

Lunch: As a part of the tour, lunch and bottled water will be provided.

What to Bring: Please bring a valid form of ID to access this tour and to consume or purchase alcohol on the tour. Gratuity is appreciated for your driver and tour leader.

Attire: Casual dress. The tour will proceed rain or shine, so we recommend bringing rain gear just in case.

Shoes: Please wear comfortable, closed-toe shoes. The tour includes light walking for up to an hour and a half at a time.

*Transportation is included between the Omni and the tour location during the tour.

Departure Details: Check your Tour Information email for the exact date and departure time of your tour.

Check-In: Mint Julep Experiences Hub in Falls City Market | Floor 1 of the Omni Louisville Hotel

Check-In Address: 210 W Liberty St, Louisville, KY 40202

Tour Duration: 8-9 hours

Guests can spend the day exploring a Thoroughbred horse farm, gaining an inside look at its daily operations. With an expert guide, they will tour two world-renowned farms and may even catch a glimpse of former and future Kentucky Derby stars.


Things to Know:

Arrive Early: Please arrive at the check-in location 20 minutes early to ensure a smooth check-in and to sign the waiver.

Parking: The Parking Authority of River City (PARC) has 15 garages and 6 lots in and around the central business district available for parking. For a fee, you may also park at the Omni Louisville Hotel Parking Garage.*

Lunch: As a part of the tour, lunch and bottled water will be provided.

What to Bring: Please bring a valid form of ID to access this tour and to consume or purchase alcohol on the tour. Gratuity is appreciated for your driver and tour leader.

Attire: Casual dress. The tour will proceed rain or shine, so we recommend bringing rain gear just in case.

Shoes: Please wear comfortable, closed-toe shoes. The tour includes light walking for up to an hour and a half at a time.

*Transportation is included between the Omni and the tour location during the tour.

Departure Details: Check your Tour Information email for the exact date and departure time of your tour.

Check-In: Mint Julep Experiences Hub in Falls City Market | Floor 1 of the Omni Louisville Hotel

Check-In Address: 210 W Liberty St, Louisville, KY 40202

Tour Duration: 8-9 hours

Experience an authentic taste of Kentucky by enjoying the best the state has to offer. Guests can embark on a full-day tour, discovering the heart and soul of Kentucky through exclusive visits to a private farm and a legendary distillery.


Things to Know:

Arrive Early: Please arrive at the check-in location 20 minutes early to ensure a smooth check-in and to sign the waiver.

Parking: The Parking Authority of River City (PARC) has 15 garages and 6 lots in and around the central business district available for parking. For a fee, you may also park at the Omni Louisville Hotel Parking Garage.*

Lunch: As a part of the tour, lunch and bottled water will be provided.

What to Bring: Please bring a valid form of ID to access this tour and to consume or purchase alcohol on the tour. Gratuity is appreciated for your driver and tour leader.

Attire: Casual dress. The tour will proceed rain or shine, so we recommend bringing rain gear just in case.

Shoes: Please wear comfortable, closed-toe shoes. The tour includes light walking for up to an hour and a half at a time.

*Transportation is included between the Omni and the tour location during the tour.

Date: Check your Tour Information email for the exact date of your tour.

Location: Churchill Downs, 700 Central Ave, Louisville, KY 40208

Meeting Point: Outside the Stable Gate off South 4th Street*

Meeting Time: 5:45 a.m.

Tour Time: 6:00 a.m. - 7:30 a.m.

Buffet Breakfast in the Horseman's Kitchen: 7:30 a.m. - 8:00 a.m.

*A Derby Experiences representative will meet you at the gate for check-in.

Explore the legendary backstretch, where top Thoroughbreds train, and gain insider knowledge from an expert guide. A must for any horse racing fan!


Things to Know:

Access: Present a valid form of ID and this email to the Derby Experiences representative outside Churchill Downs.

Parking: Your package includes a physical parking pass for the Brown Lot**, right next to the Stable Gates at Churchill Downs. Transportation will not be provided.

Weather: The tour will happen rain or shine. Bring rain boots or comfortable walking shoes.

Horse Interaction: Please note that horses have the right of way on the track, and that touching or petting the horses is not allowed.

No Flash Photography: Flash photography is not allowed at any time.

**Parking is only valid through 8:30 a.m.

Date: Friday, May 2nd

Time: Check your Paddock Tour information email for your exact race number and tour time.

Explore the iconic paddock, where horses are saddled, strategies unfold, and anticipation builds before each race. With an expert guide, witness pre-race rituals, learn the venue’s rich history, and experience the energy of Thoroughbreds up close. A must for racing fans and first-time visitors alike!


Things to Know:

Meeting Point: Derby Experiences Check-In Table | Paddock Gate Entrance

Arrive Early: Note that the meeting time is at least 45 minutes before the scheduled race begins. The tour starts 30 minutes before the beginning of the race. If you miss the start of your tour, it cannot be rescheduled.

Schedule Changes: Flow seating based on a first come, first served basis.

Transportation: Race schedules are subject to change throughout the day. Be prepared to meet earlier or later if the race is rescheduled.

Access: Wear the pin with your race day and race number, which should be attached to your lanyard. Make sure the pin is visible so our team knows you can join the tour.*

Attire: Race day attire. The experience will proceed rain or shine, so dress for the elements!

Shoes: Wear comfortable, closed-toe shoes. The tour includes light walking.

*Please also bring your Paddock Tour information email and a form of photo ID just in case.

Date: Saturday, May 3rd

Time: Check your Paddock Tour information email for your exact race number and tour time.

Walk in the footsteps of racing legends in the iconic paddock, where horses are saddled, strategies take shape, and anticipation builds. With an expert guide, witness pre-race rituals, explore rich traditions, and experience the energy of Thoroughbreds up close. A must for racing fans and newcomers alike!


Things to Know:

Meeting Point: Derby Experiences Check-In Table | Paddock Gate Entrance

Arrive Early: Note that the meeting time is at least 45 minutes before the scheduled race begins. The tour starts 30 minutes before the beginning of the race. If you miss the start of your tour, it cannot be rescheduled.

Schedule Changes: Race schedules are subject to change throughout the day. Be prepared to meet earlier or later if the race is rescheduled.

Access: Wear the pin with your race day and race number, which should be attached to your lanyard. Make sure the pin is visible so our team knows you can join the tour.*

Attire: Race day attire. The experience will proceed rain or shine, so dress for the elements!

Shoes: Wear comfortable, closed-toe shoes. The tour includes light walking.

*Please also bring your Paddock Tour information email and a form of photo ID just in case.

Hotel Information

Upon arriving at the hotel, the individual on the reservation must be present and provide the front desk with a valid form of photo identification and credit card to complete the check-in process.

Please Note: If you purchased a pre or post-night hotel stay, please refer to your contract for your check-in and check-out dates. We do not provide confirmation numbers. For additional details on your accommodation, contact us at +1 (888) 384-7088

21C Museum Hotel Cincinnati

Address: 609 Walnut St, Cincinnati, OH 45202

Phone: (513) 578-6600

Check-In Time: 4:00 p.m.
Check-Out Time: 11:00 a.m.

Website: View here

AC Marriott Louisville Downtown

Address: 727 E Market St, Louisville, KY 40202

Phone: (502)568-6880

Check-In Time: 3:00 p.m.
Check-Out Time: 12:00 p.m.

Website: View here

Cambria Hotel Louisville Downtown-Whiskey Row

Address: 120 South Floyd Street, Louisville, Kentucky 40202

Phone: (502) 861-6958

Check-In Time: 3:00 p.m.
Check-Out Time: 11:00 a.m.

WebsiteView here

Country Inn & Suites by Radisson, Louisville East

Address: 1241 Kentucky Mills Drive, Louisville, Kentucky 40299

Phone: (502) 586-7122

Check-In Time: 3:00 p.m.
Check-Out Time: 12:00 p.m.

Website: View here

Courtyard by Marriott Louisville East

Address: 9608 Blairwood Rd, Hurstbourne, KY 40222

Phone: (502) 429-0006

Check-In Time: 3:00 p.m.
Check-Out Time: 12:00 p.m.

Website: View here

Crowne Plaza Louisville Airport Expo Ctr

Address: 830 Phillips Lane, Louisville, Kentucky 40209

Phone: (502) 367- 2251

Check-In Time: 3:00 p.m.
Check-Out Time: 11:00 a.m.

WebsiteView here

Derby City Gaming & Hotel

Address: 4520 Poplar Level Road Louisville, KY 40213

Phone: (502) 961- 7600

Check-In Time: 4:00 p.m.
Check-Out Time: 11:00 a.m.

WebsiteView here

Note:  You must be 21+ to stay at this hotel.

Embassy Suites by Hilton Louisville Downtown

Address: 501 S Fourth Street, Louisville, Kentucky, 40202

Phone: (502) 813- 3800

Check-In Time: 3:00 p.m.
Check-Out Time: 11:00 a.m.

WebsiteView here

Fairfield Inn & Suites Louisville East

Address: 1220 Kentucky Mills Dr, Louisville, KY 40299

Phone: +1 (502) 240-6171

Check-In Time: 3:00 p.m.
Check-Out Time: 12:00 p.m.

Website: View here

Galt House Hotel Trademark Collection by Wyndham

Address: 140 N Fourth St, Louisville, KY 40202, United States

Phone: (502) 589-5200

Check-In Time: 3:00 p.m.
Check-Out Time: 11:00 a.m.

Website: View here

Hilton Garden Inn Louisville East

Address: 1530 Alliant Avenue Louisville, Kentucky, 40299

Phone: (502) 297-8066

Check-In Time: 3:00 p.m.
Check-Out Time: 12:00 p.m.

Website: View here

Hilton Garden Inn Louisville Mall of St. Matthews

Address: 400 Sherburn Lane, Louisville, Kentucky 40207

Phone: (502) 690-3325

Check-In Time: 3:00 p.m.
Check-Out Time: 12:00 p.m.

Website: View here

Holiday Inn Express & Suites Louisville East

Address: 1520 Alliant Ave, Louisville, Kentucky 40299

Phone: (502) 240-0035

Check-In Time: 3:00 p.m.
Check-Out Time: 11:00 a.m.

WebsiteView here

Holiday Inn Louisville East Hurstbourne

Address: 1325 S Hurstbourne Pkwy, Louisville, Kentucky 40222

Phone: (502) 426-2600

Check-In Time: 3:00 p.m.
Check-Out Time: 11:00 a.m.

WebsiteView here

Homewood Suites by Hilton Louisville Downtown

Address: 635 W Market Street, Louisville, Kentucky 40202

Phone: (502) 589-2000

Check-In Time: 4:00 p.m.
Check-Out Time: 11:00 a.m.

WebsiteView here

Hyatt House Louisville East

Address: 9315 Leesgate Rd, Hurstbourne, KY 40222

Phone: (502) 919-7855

Check-In Time: 3:00 p.m.
Check-Out Time: 12:00 p.m.

WebsiteView here

Omni Louisville Hotel

Address: 400 S Second Street, Louisville, Kentucky 40202

Phone: (502) 313-6664

Check-In Time: 3:00 p.m.
Check-Out Time: 11:00 a.m.

WebsiteView here

Wingate by Wyndham Louisville East

Address: 12301 Alliant Court, Louisville, Kentucky 40299

Phone: (502) 785-0850

Check-In Time: 3:00 p.m.
Check-Out Time: 11:00 a.m.

WebsiteView here

Transportation Schedule

Transfer times are for guests who purchased hotel and transportation with Derby Experiences only.

21C Museum Hotel Cincinnati

AC Marriott Louisville Downtown

Zone: 4

Meeting Time: Please meet in the hotel lobby 10 minutes before departure.

Drop-Off/Pick-Up at Churchill Downs: Turquoise Lot

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Friday, May 2nd

  • Departure #1: 9:00 a.m.
  • Departure #2: 11:00 a.m.
  • Return #1: 30 minutes after the Kentucky Oaks®
  • Return #2: 30 minutes after track activity ends

Saturday, May 3rd

  • Departure #1: 9:00 a.m.
  • Departure #2: 11:00 a.m.
  • Return #1: 30 minutes after the Kentucky Derby®
  • Return #2: 30 minutes after track activity ends

*Note: Return transportation will be available after the Fillies & Lilies Party and the Winner’s Party for guests with a valid party ticket.

Cambria Hotel Louisville Downtown-Whiskey Row

Zone: 4

Meeting Time: Please meet in the hotel lobby 10 minutes before departure.

Drop-Off/Pick-Up at Churchill Downs: Turquoise Lot

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Friday, May 2nd

  • Departure #1: 9:00 a.m.
  • Departure #2: 11:00 a.m.
  • Return #1: 30 minutes after the Kentucky Oaks®
  • Return #2: 30 minutes after track activity ends

Saturday, May 3rd

  • Departure #1: 9:00 a.m.
  • Departure #2: 11:00 a.m.
  • Return #1: 30 minutes after the Kentucky Derby®
  • Return #2: 30 minutes after track activity ends

*Note: Return transportation will be available after the Fillies & Lilies Party and the Winner’s Party for guests with a valid party ticket. 

Country Inn & Suites by Radisson, Louisville East

Zone: 3

Meeting Time: Please meet in the hotel lobby 10 minutes before departure.

Drop-Off/Pick-Up at Churchill Downs: Turquoise Lot

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Friday, May 2nd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Oaks®
  • Return #2: 30 minutes after track activity ends

Saturday, May 3rd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Derby®
  • Return #2: 30 minutes after track activity ends

*Note: Return transportation will be available after the Fillies & Lilies Party and the Winner’s Party for guests with a valid party ticket. 

Courtyard by Marriott Louisville East

Zone: 2

Meeting Time: Please meet in the hotel lobby 10 minutes before departure.

Drop-Off/Pick-Up at Churchill Downs: Turquoise Lot

--

Friday, May 2nd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Oaks®
  • Return #2: 30 minutes after track activity ends

Saturday, May 3rd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Derby®
  • Return #2: 30 minutes after track activity ends

*Note: Return transportation will be available after the Fillies & Lilies Party and the Winner’s Party for guests with a valid party ticket. 

Crowne Plaza Louisville Airport Expo Ctr

Zone: 1

Meeting Time: Please meet in the hotel lobby 10 minutes before departure.

Drop-Off/Pick-Up at Churchill Downs: Turquoise Lot

--

Friday, May 2nd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Oaks®
  • Return #2: 30 minutes after track activity ends

Saturday, May 3rd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Derby®
  • Return #2: 30 minutes after track activity ends

*Note: Return transportation will be available after the Fillies & Lilies Party and the Winner’s Party for guests with a valid party ticket. 

Derby City Gaming & Hotel

Embassy Suites by Hilton Louisville Downtown

Zone: 5

Meeting Time: Please meet in the hotel lobby 10 minutes before departure.

Drop-Off/Pick-Up at Churchill Downs: Turquoise Lot

--

Friday, May 2nd

  • Departure #1: 9:00 a.m.
  • Departure #2: 11:00 a.m.
  • Return #1: 30 minutes after the Kentucky Oaks®
  • Return #2: 30 minutes after track activity ends

Saturday, May 3rd

  • Departure #1: 9:00 a.m.
  • Departure #2: 11:00 a.m.
  • Return #1: 30 minutes after the Kentucky Derby®
  • Return #2: 30 minutes after track activity ends

*Note: Return transportation will be available after the Fillies & Lilies Party and the Winner’s Party for guests with a valid party ticket. 

Fairfield Inn & Suites Louisville East

Zone: 3

Meeting Time: Please meet in the hotel lobby 10 minutes before departure.

Drop-Off/Pick-Up at Churchill Downs: Turquoise Lot

--

Friday, May 2nd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Oaks®
  • Return #2: 30 minutes after track activity ends

Saturday, May 3rd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Derby®
  • Return #2: 30 minutes after track activity ends

*Note: Return transportation will be available after the Fillies & Lilies Party and the Winner’s Party for guests with a valid party ticket. 

Galt House Hotel Trademark Collection by Wyndham

Zone: 6

Meeting Point: Please meet in the hotel lobby of the East Tower 10 minutes before departure.

Drop-Off/Pick-Up at Churchill Downs: Turquoise Lot

--

Friday, May 2nd

  • Departure #1: 9:00 a.m.
  • Departure #2: 11:00 a.m.
  • Return #1: 30 minutes after the Kentucky Oaks®
  • Return #2: 30 minutes after track activity ends

Saturday, May 3rd

  • Departure #1: 9:00 a.m.
  • Departure #2: 11:00 a.m.
  • Return #1: 30 minutes after the Kentucky Derby®
  • Return #2: 30 minutes after track activity ends

*Note: Return transportation will be available after the Fillies & Lilies Party and the Winner’s Party for guests with a valid party ticket. 

Hilton Garden Inn Louisville East

Zone: 3

Meeting Time: Please meet in the hotel lobby 10 minutes before departure.

Drop-Off/Pick-Up at Churchill Downs: Turquoise Lot

--

Friday, May 2nd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Oaks®
  • Return #2: 30 minutes after track activity ends

Saturday, May 3rd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Derby®
  • Return #2: 30 minutes after track activity ends

*Note: Return transportation will be available after the Fillies & Lilies Party and the Winner’s Party for guests with a valid party ticket.

Hilton Garden Inn Louisville Mall of St. Matthews

Zone: 1

Meeting Time: Please meet in the hotel lobby 10 minutes before departure.

Drop-Off/Pick-Up at Churchill Downs: Turquoise Lot

--

Friday, May 2nd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Oaks®
  • Return #2: 30 minutes after track activity ends

Saturday, May 3rd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Derby®
  • Return #2: 30 minutes after track activity ends

*Note: Return transportation will be available after the Fillies & Lilies Party and the Winner’s Party for guests with a valid party ticket. 

Holiday Inn Express & Suites Louisville East

Zone: 3

Meeting Time: Please meet in the hotel lobby 10 minutes before departure.

Drop-Off/Pick-Up at Churchill Downs: Turquoise Lot

--

Friday, May 2nd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Oaks®
  • Return #2: 30 minutes after track activity ends

Saturday, May 3rd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Derby®
  • Return #2: 30 minutes after track activity ends

*Note: Return transportation will be available after the Fillies & Lilies Party and the Winner’s Party for guests with a valid party ticket.

Holiday Inn Louisville East Hurstbourne

Zone: 2

Meeting Time: Please meet in the hotel lobby 10 minutes before departure.

Drop-Off/Pick-Up at Churchill Downs: Turquoise Lot

--

Friday, May 2nd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Oaks®
  • Return #2: 30 minutes after track activity ends

Saturday, May 3rd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Derby®
  • Return #2: 30 minutes after track activity ends

*Note: Return transportation will be available after the Fillies & Lilies Party and the Winner’s Party for guests with a valid party ticket. 

Homewood Suites by Hilton Louisville Downtown

Zone: 5

Meeting Time: Please meet in the hotel lobby 10 minutes before departure.

Drop-Off/Pick-Up at Churchill Downs: Turquoise Lot

--

Friday, May 2nd

  • Departure #1: 9:00 a.m.
  • Departure #2: 11:00 a.m.
  • Return #1: 30 minutes after the Kentucky Oaks®
  • Return #2: 30 minutes after track activity ends

Saturday, May 3rd

  • Departure #1: 9:00 a.m.
  • Departure #2: 11:00 a.m.
  • Return #1: 30 minutes after the Kentucky Derby®
  • Return #2: 30 minutes after track activity ends

*Note: Return transportation will be available after the Fillies & Lilies Party and the Winner’s Party for guests with a valid party ticket. 

Hyatt House Louisville East

Zone: 2

Meeting Time: Please meet in the hotel lobby 10 minutes before departure.

Drop-Off/Pick-Up at Churchill Downs: Turquoise Lot

--

Friday, May 2nd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Oaks®
  • Return #2: 30 minutes after track activity ends

Saturday, May 3rd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Derby®
  • Return #2: 30 minutes after track activity ends

*Note: Return transportation will be available after the Fillies & Lilies Party and the Winner’s Party for guests with a valid party ticket.

Omni Louisville Hotel

Zone: 4

Meeting Time: Please meet in the hotel lobby 10 minutes before departure.

Drop-Off/Pick-Up at Churchill Downs: Turquoise Lot

--

Friday, May 2nd

  • Departure #1: 9:00 a.m.
  • Departure #2: 11:00 a.m.
  • Return #1: 30 minutes after the Kentucky Oaks®
  • Return #2: 30 minutes after track activity ends

Saturday, May 3rd

  • Departure #1: 9:00 a.m.
  • Departure #2: 11:00 a.m.
  • Return #1: 30 minutes after the Kentucky Derby®
  • Return #2: 30 minutes after track activity ends

*Note: Return transportation will be available after the Fillies & Lilies Party and the Winner’s Party for guests with a valid party ticket. 

Wingate by Wyndham Louisville East

Zone: 3

Meeting Time: Please meet in the hotel lobby 10 minutes before departure.

Drop-Off/Pick-Up at Churchill Downs: Turquoise Lot

--

Friday, May 2nd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Oaks®
  • Return #2: 30 minutes after track activity ends

Saturday, May 3rd

  • Departure #1: 8:45 a.m.
  • Departure #2: 10:45 a.m.
  • Return #1: 30 minutes after the Kentucky Derby®
  • Return #2: 30 minutes after track activity ends

*Note: Return transportation will be available after the Fillies & Lilies Party and the Winner’s Party for guests with a valid party ticket.

Maps & Directions

How to get to Churchill Downs®

Since the Kentucky Derby is a highly attended event, it is important to plan out your transportation before heading to Churchill Downs®.

The following transportation items must have been purchased through Derby Experiences. If you would like to inquire, please contact your sales representative or call for more information about availability at +1 (888) 384-7088.

Motorcoach

This is a one-time, round-trip motorcoach transfer to and from your hotel that you’ve selected through Derby Experiences. Our trip directors will be onsite at your hotel at your designated time to ensure you are sent on the right bus and your transportation is taken care of.

Semi-Private

Through our semi-private option, you can secure round-trip transfers from Derby Experiences’ designated downtown hotels to and from Churchill Downs in a 14-person passenger van. The drop-off and pick-up location for the van is a few blocks from the Paddock Gate.

Private

Through Derby Experiences’ partnerships with several local transportation companies, you can arrange private travel throughout the entire weekend to ensure you are on your own schedule.

Ride Share and Taxi services are available through Uber, Lyft, and Yellow Cab (502-636-5511), the official taxicab of Churchill Downs.

All ride share and taxi options are to pick-up and drop-off in the L&N Stadium Bronze Lot J: 2800 S Floyd St, Louisville, KY 40209

All reserved tickets included access to parking at the Kentucky Exposition Center, by showing their tickets at the Parking Lot gate. Shuttles will be running to Churchill Downs and back to the Exposition through the entirety of each Derby Week event day, including Kentucky Derby & Oaks Days.

- Central Avenue will be CLOSED May 1–3. Visit kentuckyderbyparking.com for route info.

- Enter through Gates 1 or 2.

- Shuttles start at 7:30 am on Oaks and Derby days. ADA parking and shuttles are available, but no wheelchair assistance at Churchill Downs.

- Only frontside tickets allow KEC parking and shuttle access. Infield tickets are not accepted and cannot use the shuttle. No drop-off at the Infield Gate.

Track Map

Click on the map to view and download

For a detailed overhead view of Churchill Downs®, guests can access the aerial map here.

Common Questions

Churchill Downs does not offer wheelchair transfer service. We strongly encourage guests with limited mobility to bring their own wheelchair or assistive device to the event. For additional questions regarding accessibility, please call our Guest Services Team at +1 (888) 384-7088.

Women:

  • The Kentucky Derby is all about statement hats! Pair a wide-brimmed hat with a bright or floral sundress and bold accessories. Opt for stylish wedge heels for all-day comfort.

Men

  • Men should wear light-colored suits like seersucker or linen. Bold colors, pastel shirts, and patterned bow ties are great choices. Finish with loafers or dress shoes and a fedora or bowler hat.

Children:

  • Let them wear bright colors and fun patterns—perfect for hiding stains. Girls can wear sundresses and colorful hats like their moms, while boys can rock smart blazers, khakis, and bow ties. Don’t forget comfy shoes for all the running around!

Click here for a guide on what to wear to the Derby.

Churchill Downs Racetrack will enforce a restricted bag policy through your Kentucky Oaks & Derby week. Each guest is permitted one bag no larger than 12" x 6" X 12".


  • Alcoholic beverages
  • Backpacks, duffel bags and luggage
  • Bags larger than 12″ x 6″ x 12″
  • Balloons and inflatables
  • Banners and/or signs, unless pre-approved
  • Cameras with detachable lenses, or equipped with a lens that is 6” or larger
  • Canopies and tents
  • Cans (any size or type), glass bottles or containers
  • Chains
  • Collapsible Chairs (Please see below exceptions for Infield Gate Only)
  • Confetti
  • Coolers
  • Drones and remote controlled aircraft
  • Fireworks, noise makers, air horns, laser lights/pointers, mace or pepper spray
  • Food & Beverage*
  • Grills
  • Hoverboards, skateboards and scooters
  • Illegal Substances
  • Personal music players without head-phones, portable speakers/sound systems
  • Pets, except for trained service animals
  • Poles or sticks of any size
  • Projectile Items, balls, and frisbees
  • Seat Cushions that are larger than 15″ X 15″ that contain metal arms and/or backs, zippers, pockets or flaps
  • Selfie Sticks
  • Thermoses
  • Tripods
  • Umbrellas of any size
  • Wagons
  • Weapons of any kind (including firearms, knives, and cigar cutters)
  • Any items deemed dangerous and/or inappropriate

*Outside food and beverages are prohibited; some exceptions may apply. Click here for more information.

Do not use screenshots or photographs of barcodes. They will not scan properly at the entry gates and will cause delays in your entry into Churchill Downs®.

Please note: We recommend downloading the tickets to a mobile wallet (i.e., Apple Wallet or Google Wallet) before arriving at the track.


For additional questions or assistance, you can call our Guest Services Team at +1 (888) 384-7088.

Commemorative tickets are available for purchase after the event. Ticket holders will receive a direct link for purchasing commemorative tickets from Churchill Downs. 

The Kentucky Derby® and Kentucky Oaks® are run rain or shine. The only thing that would delay the races is lightning.

No umbrellas of any size are allowed at Churchill Downs.


Betting windows and self-service kiosks are available for placing bets.

Please note: State law prohibits placing bets with a credit card. TwinSpires is the official betting partner of the Kentucky Derby. Download their app and sign up before arriving at the facility to avoid connectivity issues at the track.

Churchill Downs accepts both card and cash payments (some vendors may accept only one). While ATMs are available throughout the facility, lines may be long during peak wagering times.

Note: State law prohibits placing bets with a credit card.